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Billingshurst Angling Society
General data Protection
Regulations
Statement and Policy with regard to these regulations that come into force
on 25th may 2018. The
Angling Society holds personal data and we have a legal responsibility to
hold this data securely.
Personal data must be:
·
Fairly and lawfully
processed
·
Processed for limited
purposes
·
Adequate and relevant and
limited to what is necessary
·
Adequate and where
necessary up to date
·
Not kept in a way that
people can be identified from it for longer than is necessary
·
Processed in a way that
ensures appropriate security
What personal data do we
hold, how why and where do we hold it and how long do we hold it for:
·
Membership Forms-these are
held as hard copy’s and are currently held by the membership secretary. The
membership forms hold the following information. 1.
Members name. 2.
Members address. 3.
Members telephone number if given. 4.
Members Email address if given. 5.
Type of membership.
Permits are issued with membership type, and a membership fee paid
receipt. A carbon copy is kept for the treasurer. And forms the basis for
preparing the clubs accounts. No bank details are held. Membership forms
are kept for two years after which time they are destroyed by shredding.
Membership database is held on Microsoft Excel, by membership secretary
the computer is protected by Windows firewall.
Billingshurst Angling Society
Membership database holds
the following information; 1.
Members name. 2.
Members address. 3.
Members telephone number. 4.
Members Email address. 5.
Type membership. 6.
Date joined. 7.
How much paid: No bank details are held.
Details are held in the database for 5 years, at which point the
are deleted.
Membership Email contact list is held on computer in Microsoft Excel. By
the membership secretary.( P.Stockwood) The computer is protected by
windows Firewall.
Disclosure We
never disclose the information on our database to any outside
organisation. The information is strictly for club use and distribution of
the data within the management of the club is restricted to a need to know
basis.
Informing members of the
data held and the member’s agreement that we hold this data. We
will include this document on our website. So members are aware of this
document and request that any members who have objections should contact
us and we will address these objections- these actions will be recorded. We
will ask members to sign that they agree to us holding the data or comment
upon their data that we hold. We will respect all people’s desires with
respect to their data that we hold. On
behalf of Billingshurst Angling Society. Mick
Fuller
Peter Stockwood
Chairman
Membership Secretary |